One of the hundreds of other teeny, tiny decisions you might need to do in planning the wedding is to pick the venue. Look at it like the main serving dish, the wedding venue will house the wedding day itself, possibly both the ceremony and the reception parts of the day. The location will set the mood and the tone of the day, and it will also factor into the expenses as well, depending on how much decorations the place would need.
Making the decision takes place early into the wedding planning stage, as the location’s name and address are to be included in the invitations and most wedding suppliers would need to know the exact venue right before they draft up a contract. Ideally, right before the couple dives into deciding for the wedding venue, they would already have an idea of the following wedding details to help narrow down the choices easily:
The Wedding Itself.
A wedding date should have been already decided on right before heading out to pick possible locations because as you roll up to the different venues and talk to managers the first question would be – when is the big day? Off the bat, the availability of any wedding venue for the said date would help you in choosing. Also, having a wedding theme in mind would be helpful in guiding you when it comes to choosing the right wedding venue, especially for wedding themes which are perfect for the outdoors. The beautiful scenery and the lovely ambiance add up to the wedding’s all-over theme and it could also save you big time when it comes to decorations.
The Guest List.
The size of the expected party is important, not only for you as the wedding hosts but also for the venue itself. Each establishment is regulated to accommodate guests only to a specific maximum number, which is for the safety of all its guests and staff as well. Getting a ballpark number is good, but having an exact figure of invited guests would be ideal so that the venue staff could anticipate the party size and they could also draft a contract with the details as accurate as possible.
Of course, the last question is also the biggest one yet – how much? Try to have an honest talk your partner and parents when it comes to money matters. A big chunk of the wedding budget might just be affected by the wedding venue you choose, as it has a ripple effect with the decor, the flowers, the catering, and the entertainment. In a large venue, for example, the need for parking valet, added lights and sound systems, setting up cocktail tables, and possibly getting more servers for the catering might stretch the budget 2 to 3 times more.
The weather plays a huge role in terms of picking a wedding venue, with its unpredictable patterns that are sure to dampen anyone’s merry-making mood. For outdoor venues, check with the property manager if they have an existing plan during rainy weather and if the said contingency plan can be activated at any time within the wedding day itself. Another important thing to consider is accessibility, are the guests familiar with the address and the area of the venue? Is it safe and comfortable for the older and the younger guests as well?